Our 24th version of Con

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There are four categories of policies, PDF versions will be made available in the future:

1 - General Policies for all Attending the Convention

2 - Room Parties: If You are Having a Room Party - Please Read This

3 - Volunteering Information: If You Would Like to Volunteer, this Section Will Tell You How

4 - Weapons Policy: If You Want to Bring a Weapon or a Replica Weapon, Read These Crucial Guidelines

1 - General Policies for all Attending the Convention:

1. Please listen and respect all directions and information provided by Con-Version staff and Con-Com members. Convention staff can be readily identified by the bright green armbands.
2. You must wear your membership badges at all times to be admitted to any convention function. In other words, yes, you have to wear your steenkin' badge!
3. The hotel, except for designated areas and guest rooms, is Non-Smoking! So please butt out. Unfortunately this also includes the ConSuite.
4. Possession of alcoholic beverages by anyone under 18 years of age is grounds for expulsion from the convention without refund. It's, like, the law, eh. If registration asks to see proof of age, please cooperate. If you fail to provide proof of age, you will be identified as not being able to acquire alcoholic beverages for the duration of the convention, regardless of your actual age.
5. Please keep all behavior that polite fans would find offensive in public in your hotel rooms.
6. While Con-Version is a child-friendly convention, it is not a child-centered convention. All children 12 and under must be accompanied and directly supervised by their adult caregiver at all times: i.e. in the same room and under their direct, adult, caregiver's direction. This policy will be enacted if it is felt that the direct safety of the children is involved.
Be aware that not everything at Con-Version may be suitable for young eyes, and this is especially true of the video room and art show.
7. Cameras are not permitted in the Art Show. Flash photography will not be allowed during the Masquerade; please check with Masquerade personnel for scheduled pre-or post-Masquerade photo sessions.
8. We'll offer sympathy, but Con-Version is not responsible for lost, stolen or damaged property, or for injuries sustained during the course of the convention.
9. Announced events and guests are subject to change and/or cancellation without notice. Every effort will be made to announce any changes via the Internet and pre-convention publications and on our notice board, but sometimes last-minute changes will occur.
10. We reserve the right to ask you to leave the convention and refuse to refund your admission money if you are behaving - in technical terms - like a jerk.
11. In general, No eating or drinking is allowed in the Dealer's Room, Panel Rooms, Art Show, or Video Room.
12. Please abide by our weapons policy: All weapons must be non-working and peace bonded. No functioning projectile weapons includes: water pistols, silly-string guns, and ping-pong pistols. Bladed weapons must be cased or sheathed at all times. No clowning around or showing off in the common areas. Any weapon used in an offensive manner will be confiscated and rule #10 enforced. We expect you to use good judgment; with your help, we can continue to allow peace-bonded weapons - thanks!
13. Especially in the harsh reality of the present day, Con-Version staff, hotel security, and local law enforcement officials will treat anything that looks like a real gun as a real gun. We do not post bail.
14. Our ConSuite cannot guarantee that the food served there is without potential hazard for members with allergies. Only YOU know what is safe for you to ingest.
15. Refunds: We cannot reimburse memberships, but memberships can be transferred to the following year, if for some reason you are unable to attend the convention. This policy is at the discretion of the Registration Coordinator and the Con Chair.
16. NO CAMPING IN THE HALLS OR LOBBY! If you are found sleeping in the public areas, you will be asked to go to your hotel room. If you do not have a room, Hotel or Con-Version staff will be forced to ask you to leave. Check the message board for people looking for people to share rooms and costs.
17. Please do not abuse our hotels or convention facilities. This includes putting signs on walls. Public locations for notices are provided. Please don't eat the facilities; we'd kinda like to do this again, and under a roof....
18. Costumers, remember that no costume is NO costume, and there are public nudity laws in Alberta. Please wear appropriate (or at least enough) clothing in the common areas.

We don't want to come across as draconian. Please abide by the above rules and a good time will be had by all.

2 - Room Parties: If You are Having a Room Party - Please Read This

During certain times of the year, guests staying at the Radisson Calgary Airport may be asked, at the discretion of the staff or management, to sign a party policy.
Those times include, but are not limited to, Graduations, New Years Eve, Weddings, or any other local or special event.
For the consideration and comfort of all our guests, the Radisson Calgary Airport does not allow any guest to utilize his or her room/suite for any purpose other than over night accommodations. However, guests who are paid members of Con-Version, will be allowed to use his, or her room/suite for parties during the weekend under the following guidelines:
All parties held in your room/suite must be registered with Con-Version in advance.
You will be held responsible for making certain that all of the Hotel and Con-Version rules and policies are followed. This applies before, during and after the party.
You are not allowed to place posters or signs advertising the party ANYWHERE, except for designated message boards. This is due to strict Hotel Policy. Any damage done by improperly placed or adhered signage shall be levied against the owner/host/registered guest(s) of the aforementioned party. This may include, but is not limited to, monetary retribution or expulsion from the hotel and convention.

You are responsible for checking the age of anyone being served alcohol at your event.
You are responsible for making sure that food and beverages do not leave your room at any time during the party. Alberta Law prohibits open alcoholic containers in public spaces. This includes hallways. Hotel Security will respond accordingly. This may include removing offenders from the property. Convention staff will confiscate and dispose of any containers.
You are responsible for the safety and security of all party guests. This includes any unsupervised/unaccompanied minors.
You are responsible for the conduct of your party guests. Any fighting or illegal activities will be grounds for the removal of the offending guests from the premises and the immediate closure of the party.
You are responsible for preventing excessive and disturbing noise. This includes the hallway outside your room/suite. Upon any noise complaint, the offending party/event will be given one warning by Con-Version security personnel.
Any complaints after this warning WILL result in the owner/host/registered guest(s) of the aforementioned party to be removed from the property.
You, the registered guest(s), are responsible for all damages to your room. You will be charged for any damages in the form of replacement costs or additional cleaning costs.
Any guests breaking this policy may be asked to leave the premises and cannot either expect or demand any refund of the room/suite charge or convention membership. The guest will also be responsible for his or her own transportation from the hotel property. The Hotel and Con-Version will not incur any additional expenses.

We hope this does not cause you any inconveniences as it is for your safety, security and comfort as well as the comfort of all our guests. You may be expected to sign a form which states the above when you check in at the hotel, and failure to sign this form may prevent registration.

3 - Volunteering Information: If You Would Like to Volunteer, this Section Will Tell You How:

During the year, the Con-Version Convention Committee (ConCom) tries and plans the best possible event for you, the attendees.
But to make it happen, we need you to help us by volunteering.
Imagine if the various departments around Con-Version tried to run only with the ConCom members working. The pre-registration line would take forever with only two people to work the line.
Who would help all the masquerade contestants prepare behind the scenes, and who would be a catcher in front of the stage? What would happen if we ran out of staples and a ConCom member had to run to the store?
Clearly, the convention would be a disaster! Each year we need around 300 hours of assistance. This equates to 50-60 additional people to volunteer so we can staff every department to run at their peak effectiveness over the weekend.
We know that you're likely coming to Con-Version to see an actor or author, go to the dealers room, see a panel, or hang with some friends. We don't want you to miss out on any of the fun; however, you may find you have a couple of hours, one day, to spare and can help out. Great! To volunteer, all you need to do is drop by the Operations office at the convention and sign up. You pick when and where you will work so that you don't have to miss anything!
How to Volunteer:
Included with your membership, you should have received a map. Locate the Operations department. Go There. Our friendly and enthusiastic staff can sign you up and explain in more detail, how volunteering works.
For helping us out, you can work towards a number exclusive thank-you gifts which include:
- 1 hour or more: You will receive special volunteer draw tickets. There are prizes to be won. Further details are available in the Operations office.
- 4 hours or more: You can access the staff lounge for a light meal.
- At 6 hours: $15(Cdn) off your Con-Version 24 membership - OR - access to Crash Space for one night.
- At 10 hours: Both the discount and Crash Space for one night, -OR- Access to Crash Space for both nights.
- At 12 hours: Access to Crash Space for both nights and $20(CDN) off your Con-Version 24 membership.
In ADDITION to our thank you gifts, we are adding special volunteer awards for our volunteers. For EACH hour worked, you will earn a special ticket. Awards include:
- 1 of 2 awards of $25 Con-Version ConBucks
- Collectable Card Games
- Novelty Items
- Collectable Glassware
- A Strategy Game
Don't want to miss any of the events by volunteering? When you sign up to be a volunteer, by visiting the Operations Office in the main hall, you tell us when you have some free time/available and we'll let you know where we need volunteers and you pick what you want to do. You don't have to miss a thing.
If you're arriving early, did you know many departments start setting up early, such as the Dealers Room on Friday at Noon? You could get 10 hours in before the convention even starts. Not coming that early?
Other examples include: Con-Suite, pre-registration and registration; you can get easily get in a several hours before opening ceremonies. During the weekend: Do you enjoy hanging out in the Con-Suite during the evening? Why not volunteer to help out?
Maybe you want to get an up close look at the costumes in the masquerade? Volunteer to work the masquerade. Want a chance to sit and earn volunteer time? We need people to check for badges and wrist bands at the entrance to the Dealers and Main Room.
There are many unique volunteer areas…just ask us! Similarly, if you are staying a bit late: most departments need help tearing down either Sunday evening or Monday morning.
Some important restrictions:
Volunteering has certain restrictions. These restrictions are in place to protect the health and well being of all our volunteers.
We ask that our volunteers satisfy these simple requirements:
- Under 14 years old by the convention to volunteer for up to 4hrs a day, but must have their Parent/Guardian sign an Authorization form.
- 14 years old by the convention to volunteer for up to 8hrs a day.
- 16 years old by the convention to volunteer for more than 8hrs a day.
- 19 years old by the convention to volunteer for Security.

Most of all THANK YOU!!
Special Volunteer Award Restriction Details:
(1) Odds of getting one of the additional volunteer awards will depend upon number of volunteers and number of hours worked.
(2) Volunteer awards are NOT available to members of the Convention Committee (ConCom).
(3) Any volunteer awards won have no CASH value. The item must be accepted as is and cannot be exchanged for an item or cash of equal or partial cash value.
(4) $25 in Con-Version award Draws: - 1 Sat., 1 Sun. ConBucks will be 25 "bills" of $1 value. Only original bills will be accepted. All Con-Version run events will accept ConBucks. This includes: Brunches, advance registrations and pre-registration for Con-Version 24. However, third parties such as dealers may choose not to participate. ConBucks will expire at 6pm on Sunday Night. ConBucks will not be accepted by the hotel, in-hotel or surrounding restaurants and stores.
(5) A person may only be awarded one of the many volunteer draws.

4 - Weapons Policy: If You Want to Bring a Weapon or a Replica Weapon, Read These Crucial Guidelines

Anyone carrying any weapons or replica weapons, including swords, knives, bat'leths, or anything meant to represent a weapon must bring their item to the Operations Office for inspection and securing (Peace Bonding), and for a review of our full weapons policy.
Magazines will not be allowed to be kept in any weapon, even if it is peace bonded. Please keep the magazines in your room or vehicle. If a weapon is carried with a magazine in place, the weapon will be confiscated.
Especially in the harsh reality of the present day, Con-Version security staff, hotel security, and local law enforcement officials will treat anything that looks like a real gun as a real gun. We do not post bail. Any club or organization wishing to set up a display of weapons or replicas must also contact the Operations Office.
Note that masquerade contestants are exempt from certain parts of our policy while participating in the masquerade.
A photo area will be designated where weapons can be displayed for photo purposes.
Dealers selling weapons or replica weapons are required to bag those weapons upon sale and inform the purchaser that they must be immediately transported outside the convention area, to their hotel room or vehicle.
The Con-Version weapons policy is designed to allow everyone to enjoy the convention safely. Our full weapons policy, and a list of federally prohibited items, are available for public review in the Operations Office.
Nothing that is restricted or a prohibited item, as stated in the Criminal Code of Canada, will be permitted in Convention space.
It is the responsibility of the dealer to ensure that any weapons they sell are legally able to be sold within Canada.
The convention, convention staff, the hotel, hotel staff, or any volunteers, will not be held liable or accountable for the actions of a dealer or attendee with respect to the sales, storage, or transportation of weapons.
Persons brandishing weapons outside the designated photo areas will be asked to have the said weapon secured, or removed to their room/suite. Refusal to comply, or repeat offenders will have the weaponry confiscated and/or the offender removed from the premises. Local law enforcement will be called if the individual refuses to cooperate with Con-Version Staff or Con-Com members, or Hotel Staff.
There will be no leniency in this matter. Weapons are serious, and so are we.